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Title: GA - Pre-Professional - Student Involvement - Fall 2025 - Spring 2026
Division Name: Student Affairs
Department: Dean of Students
Campus Location: Normal, IL

Job Summary

Student Activities graduate assistants have direct programmatic responsibilities; supervise and/or advise students; learn about and complete administrative components of student affairs work; assess students’ needs and customize programs/services to meet those needs; and create and test a philosophical approach for their career.

Principal Duties and Responsibilities:
1. Manage registered student organization (RSO) processes and policies including registration, orientation, training and development, and recognition.
2. Plan and execute Welcome Day, a program to welcome new students in January, including program development, logistics coordination, and promotion.
3. Plan and execute Winter Fest, an RSO involvement fair, including registration, table placement, logistics coordination, and promotion.
4. Assist with the planning and execution of one (1) large-scale University Program Board (UPB) event per semester alongside the Student Activities Intern.
5. Hire, train, and coordinate Welcome Week Student Crew (WWSC), a team of approximately 30 students who assist with the implementation of Welcome Week.
6. Coordinate and create monthly e-newsletter to RSO presidents, treasurers, and advisors.
7. Manage RSO resource and marketing requests.
8. Assist with Dean of Students Office programs such as Welcome Week, Festival ISU, and Commencement to further develop ISU community relations.
9. Coordinate involvement celebrations including program development, logistics coordination, and communication with campus partners.
10. Serve as a Dean of Students Office staff member, participating in regular staff meetings, training, required professional development sessions, office events, and supporting office functions as needed.
11. Serve as a University representative for Dean of Students Office programs, on and off campus, as business needs dictate and travel with students to conferences and workshops (may include driving University vehicles).
12. Perform other duties and functions for Student Activities and the Dean of Students Office as assigned.

Additional Information

Graduate assistants in the Dean of Students Office must maintain good disciplinary standing to retain their position.

Salary Rate / Pay Rate

$1,510 for 0.5 FTE appointment

Required Qualifications

1. Eligible for appointment as per the requirements in the Graduate Assistant Handbook which can be found at http://hr.illinoisstate.edu/downloads/GA_Handbook.pdf
2. Must be a degree seeking graduate student at Illinois State University in one of the following areas: College Student Personnel Administration, Communication, Recreation Administration, MBA Traditional, Technology - Project

Work Hours

Generally Monday-Friday between 8 a.m. and 4:30 p.m.; some evening and weekend hours required.

Proposed Starting Date

July 15, 2025

Required Applicant Documents

Resume

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Special Instructions for Applicants

This position will start as an hourly student worker position on July 15th then transition to a Graduate Assistantship on August 1st.

Note: If you have not yet been assigned a University ID, but are interested in applying for this graduate assistantship, please proceed with the graduate assistant application process. For the first question regarding your University ID, simply enter in nine (9) zeros (e.g., 000000000).

You must be eligible for employment in the United States and at Illinois State University and/or for the number of hours required for the position.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held. International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work up to 28 hours per week when the university is not in session. Please contact the Office of International Student and Scholar Services for guidance on visa restrictions on work hours. The University cannot grant exceptions to visa status rules/laws.

Benefits for Graduate Assistants can be found in the Graduate Assistant Handbook (http://hr.illinoisstate.edu/downloads/GA_Handbook.pdf).

Contact Information for Applicants

Kate Piper, kmlafre@ilstu.edu

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.