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Title: Extra Help Administrative Support
Division Name: University Advancement
Department: Foundation Administrative

Job Summary

This extra help position provides support for the daily operations of Advancement and Foundation Operations by assisting with administrative tasks and gift processing. This position is temporary and will assist the department with a variety of office duties, including handling of mail and correspondence, preparation, organization, and entry of donor gifts into database, gift documents, reports and files (both physical and electronic), update of donor demographic information, customer service, and other tasks as needed. Provide general administrative support to various team members as needed, including assisting with projects, compiling data, or preparing reports. The ideal candidate will have excellent organizational, communication, and multitasking skills, and be able to work in a fast-paced office environment.

Additional Information

Benefits include time away from work for eligible employees and the option to participate in the University’s 403(b) Plan.

Salary Rate / Pay Rate

$17.00 per hour

Required Qualifications

1. High school diploma or equivalent
2. Two (2) years of administrative support, clerical, or data entry work experience.
3. Proficiency with Microsoft Office Suite

Preferred Qualifications

1. Strong communication skills, both verbal and written.
2. Excellent organizational skills with the ability to prioritize and manage multiple tasks.
3. Ability to work independently and as part of a team in a fast-paced environment.
4. Attention to detail and accuracy.
5. Customer-focused with strong interpersonal skills.

Work Hours

Between the hours of 8:00am - 4:30pm, Monday through Friday.

Functional Expectations

Must be able to complete the following with or without reasonable accommodations:

1. Remain at workstation for extended periods.
2. Effectively communicate on a daily basis.

Proposed Starting Date

2025

Required Applicant Documents

Resume
Reference List

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Optional Applicant Documents

Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Special Instructions for Applicants

Extra Help employees may only work up to 28 hours per week for all University employment. Employees are only paid for hours worked and do not qualify for most benefits including health insurance and retirement, with Illinois State University. However, Extra Help employees are eligible to participate in the University’s supplemental retirement savings plans (403b). Applicable retirement information is provided at the time of hire. There is no guarantee that working as Extra Help will lead to or secure permanent employment. In addition, extra help employees may only work up to 900 hours total during their employment.

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois.

Contact Information for Applicants

Breanna Crippen
Human Resources
309-438-8315
bcplese@ilstu.edu 

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.