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Division Name: Academic Affairs
Department: Office of International Engagement

Job Summary

This position assists the Management Development International (MDI) Associate Director and Program Coordinator with various programmatic needs of the MDI program, including clerical, administrative, and logistical aspects.

This position will be interacting with the participants in the MDI Program. The participants are professionals and high-ranking officials from different international organizations or ministries. Participants in the MDI Program are English (Anglophone) and French (Francophone) speaking individuals, and they come from Asia, Africa, Latin America, Eastern and Central Europe, and the Caribbean.

1. Assist with the MDI admission process.
2. Helps with translation during MDI training sessions.
3. Makes arrangements for hotel reservations for MDI participants.
4. Conducts orientation sessions for MDI participants.
5. Makes arrangements for graduation ceremonies for MDI participants.
6. Assists with updating of MDI database (Applicants and Organizations).
7. Assist conducting marketing of MDI training programs.
8. Assist with transportation of participants (driving and accompanying during visits and sociocultural activities).
9. Assist with the sociocultural activities and educational visits during training programs.
10. Other duties as assigned, depending on candidate’s abilities, expertise, and MDI needs.

Benefits include time away from work for eligible employees and the option to participate in the University’s 403(b) Plan.

Salary Rate / Pay Rate

$16.00-$17.00 per hour

Required Qualifications

1. Fluent in both French and English.
2. Valid U.S. driver's license.
3. Good driving record.
4. Ability to work in a culturally diverse environment.
5. Ability to work flexible hours including weekends.
6. Ability to operate a 12-15 passenger van. Training will be required and conducted at ISU.
7. Familiarity driving within the State of Illinois, including but not limited to Springfield and Chicago.
8. Strong leadership, communication, and organizational skills.
9. Experience with Microsoft Office (Excel, Word, Power Point) and email.
10. Punctual at all times.

Work Hours

This position will be working up to 28 hours especially during busy periods. This position also works different hours including weekends and evenings or could be before 8:00 am depending on the arrival/departure of the participants.

Functional Expectations

Must be able to complete the following with or without reasonable accommodations:

1. Remain at workstation for extended periods.
2. Effectively communicate on a daily basis.
3. Move about in various locations across campus as needed to complete day-to-day work.

Proposed Starting Date

Creating pool of candidates for future openings

Required Applicant Documents

Resume

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Optional Applicant Documents

Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Special Instructions for Applicants

Extra Help employees may only work up to 28 hours per week for all University employment. Employees are only paid for hours worked and do not qualify for most benefits including health insurance and retirement, with Illinois State University. However, Extra Help employees are eligible to participate in the University’s supplemental retirement savings plans (403b). Applicable retirement information is provided at the time of hire. There is no guarantee that working as Extra Help will lead to or secure permanent employment. In addition, extra help employees may only work up to 900 hours total during their employment.

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. Illinois State University does not authorize out-of-state work.

Contact Information for Applicants

Kira Shelton
Human Resources
kgshelt@ilstu.edu 
(309) 438-2120

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.