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Title: Assistant Director for Fiscal Management
Division Name: Student Affairs
Department: Event Management, Dining and Hospitality

Job Summary

The Assistant Director for Fiscal Management manages the oversight of the fiscal management of Event Management, Dining and Hospitality business operations by providing direction in the development of comprehensive accounting systems, policies, and procedures and ensures compliance with applicable rules and regulations. The incumbent also manages the preparation of unit budgets and exercises control of expenditures for Event Management, Dining and Hospitality. Reviews Event Management, Dining and Hospitality financial statements to ensure accuracy, completeness, and conformance to guidelines. This position leads a team responsible for all accounting, purchasing, internal control, and financial analysis and reporting functions in the department.

Additional Information

University Benefit Highlights:
- Insurance benefits, including health, dental, vision, and life
- Retirement and supplemental retirement planning options
- Tuition waiver benefits available to staff as well as their eligible dependents
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks
- Paid benefit time

For more University Benefit information: https://hr.illinoisstate.edu/benefits/ 

Information regarding eligibility for participation in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed here https://hr.illinoisstate.edu/benefits/insurance/

Salary Rate / Pay Rate

$5,750 - $6,310 per month

Required Qualifications

1. Bachelor's degree or equivalent in accounting, business administration, management or a field related to the position.
2. Four (4) years of professional level experience overseeing and managing complex accounting functions.
3. Demonstrated ability to work effectively with others, as well as strong communication and problem solving skills.
4. Demonstrated experience with auxiliary budgets with knowledge of finance and cost control principles.
5. Demonstrated proficiency with writing and editing reports and other materials that reflect an appreciation for the report audience.
6. Excellent oral and written communication, as well as organizational and time management skills.
7. Advanced Excel proficiency and experience working in other Microsoft Office applications.

Preferred Qualifications

1. Possession of a current registration as a Certified Public Accountant or a valid License to practice
Public Accounting.
2. Professional level experience managing/supervising staff.
3. Master’s degree in accounting, finance, or related field.
4. Knowledge of federal and state financial regulations.
5. Knowledge of automated data processing systems, including accounting software applications.
6. Ability to analyze financial data and prepare financial reports, statements, projections.
7. Demonstrated ability to prepare completed and accurate accounting reports.
8. Knowledge of management principles, practices, methods, and techniques.

Work Hours

Core work hours are Monday through Friday, 8:00am - 4:30pm

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:
1. Remain at a workstation for extended periods.
2. Move about in various locations across campus as needed to complete day-to-day work.
3. Effectively communicate on a daily basis.

Proposed Starting Date

2025

Required Applicant Documents

Resume
Cover Letter
Reference List
Transcripts - See Special Instructions to Applicants section for additional options

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Optional Applicant Documents

Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Special Instructions for Applicants

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

College or university transcripts (may be unofficial) must be submitted prior to the application deadline in order to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below. In order to be eligible for Veteran's Preference points on the exam, appropriate military service documentation, such as a DD214, must be submitted prior to the application deadline.

Transcripts and/or DD-214 paperwork may be faxed or mailed to Human Resources by the application deadline:

Fax: 309.438.0011, Attn: Breanna Crippen
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. The active register for this classification will be voided when the position is filled.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois driver’s license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Contact Information for Applicants

Breanna Crippen
Human Resources
309-438-8315
bcplese@ilstu.edu 

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.