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Title: Office Assistant
Employee Classification: Student Help Regular
Division Name: Presidential
Department: President's Office

Job Summary

This position is at the front desk in the Office of the President. Duties include greeting visitors, answering the phone, scanning and filing confidential documents, distributing mail, prepping the conference room, and other duties as needed by the department.

Additional Information

Student employees are eligible to participate in the University’s 403(b) Plan.  More information can be found here.

Pay Rate

$15.00/hour

Preferred Qualifications

- Valid US Driver’s License
- Customer-service experience
- Reliable and responsible with a strong work ethic
- Exudes a welcoming, positive attitude
- Strong organizational and communication skills; attentive to detail
- Able to be flexible and make decisions under pressure
- Able to maintain high level of confidentiality

Work Hours

This posting is to hire one student to work this summer, Monday-Friday from 11am-1pm. Dependent on performance and availability, the student hired may be invited to continue working in the office during the academic year, when office hours are Monday-Friday, 8:00 a.m. - 4:30 p.m. The specific work schedule during the academic year would be approximately 5-8 hours a week and would be based on the availability of all four of our student workers.

Functional Expectations

Must be able to complete the following with or without reasonable accommodations:

-Effectively communicate on a daily basis.

Proposed Starting Date

May 12, 2025

Required Applicant Documents

Resume, Reference List, and Work Availability

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Special Instructions for Applicants

Please confirm in your materials that you are available to work this summer, Monday-Friday from 11am-1pm.

Please complete supplemental questions- Approx. 100 word answers per question. 

Contact Information for Applicants

Molly Briggs-Yonke
mgbrig2@ilstu.edu

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file an I-9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources. A list of the types of documentation you will be expected to provide is available at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Failure to comply with this law will result in cancellation of your appointment.

Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.

Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.

International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.